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Digital Toolbox

Digital Toolbox for Assisting Difficult to Access Populations


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A Digital Toolbox for Assisting Difficult to Access Populations

Team Members: Martha Molwenyi, Raja Fügner, Stacy-Ann Gavin, Ionna Spanache, and​ Keith Goldstein

The Challenge: Our challenge is to collect data from groups that we previously visited on site, but since COVID 19 we are challenged to create alternative solutions to gather data remotely, either through an online survey or other phone and mail collection methods.

Our Stakeholders: We aim to create tools for monitoring experts that need to perform data collection with difficult to reach populations and with different needs and pre-conditions, such as populations with restricted internet access, low literacy rates, disabilities, or people with accessibility restrictions.

Our Solution: We propose to produce a stakeholders' needs and best practices assessment, based on the survey that we created within the hackathon. Using data from a robust and diverse sample of professionals, we propose building an opensource toolbox that any researcher can use to manufacture an innovative and professional level evaluation or feedback survey with difficult to access populations. This final survey will include about 20 question types that will enable a practitioner to make a pick and choose, customizable survey that meets their special needs in times of COVID-19. We also propose the solution is that an institution hosts this survey on its own server and keep it free for everyone working in academic or NGO research.



We would appreciate it if you could fill out this very short form to give us some ideas on how to develop a data collection tool.

Thanks in advance!





Review of Team Activities

We had one group meeting on Jitsi on July 10, and we came up with a rough draft of our ideas for a universal tool that will work in Mozambique, Israel, and anywhere where respondents have at least limited access to a smartphone.


11.07.2020 11:19

The challenge was discussed over a call yesterday 10/07/2020 where serveral ideas were put on the table for discussion such as are we just reviewing already used methods and tools or we need to think of developing a methodology to help collect data during this COVID 19 because the population was not accessible. We also talked of context methodologies, sector methodologies and categorise of respondents ,special needs respondent, internet accessible etc. We then coined our challenge as stated in our project. 11.07.2020 14:19

Today 11 /07/2020 The team developed some questions for interviews and a form was developed which was sent out to be completed . Several responses were received and this helped the team to understand the views, opinions of other people . The team internalised the responses and is using it to refine the tool kit to ensure its sensitive to respond needs i.e those who can't type ,can't read can record , context sensitive 11.07.2020 14:30

Today 11/07/2020

We also tried to use some features of lime survey to design digital tool kit we have also linked the survey tool to Kobo Tool kit for videos and audio, we just think photos would also be great to have a clear understanding of the the surrounding. 11.07.2020 14:38


12.07.2020 05:22

Our team have looked at number of documents including guide developed by Rick Davis on Most Significant Changes. We have also looked at training videos and resources available on Better Evaluation. 12.07.2020 12:25

We met online several times over the past couple days. We wrote out our ideas and prototypes, and we recorded a video presentation for our pitch.

13.07.2020 11:33

We added our video to Youtube, and we have made the stakeholder survey public for everyone. We have also reached out to colleagues around the world to share their own feedback. Before concluding this Hackathon, we wish to share a small report that documents the responses to the stakeholder survey. We will continue to follow up with grant-making organizations to see if an NGO or academic institution could take over as host of this project and actually build the tool that we describe.

13.07.2020 11:34

Launched at Evaluation Hackathon by

jeremiah_ipdet ioana_spanache keith_goldstein Martha Olwenyi stacy-ann_gavin ehtisham_ul_hassan

Maintainer hackathons-ftw

Updated 13.07.2020 11:36

  • keith_goldstein / update / 13.07.2020 11:36
  • keith_goldstein / update / 13.07.2020 11:34
  • keith_goldstein / update / 13.07.2020 11:31
  • keith_goldstein / update / 13.07.2020 11:00
  • keith_goldstein / update / 13.07.2020 11:00

Data Collection

Alternative data collection if field visits are not possible in times of Covid-19

Due to the situation caused by the Covid-19 pandemic worldwide, travels abroad are currently and during the coming months impossible. Therefore, on site evaluations cannot be carried out and we have to look for different means to gather the necessary data, e.g. with the help of technological means. Similar conditions for an evaluation could also arise for other reasons. How can we use modern technologies and existing data in order to carry out “off-site” evaluations without access to the field, replacing methods of data gathering by others? What potential, but also what lacks does such an approach have, especially when evaluators’ interaction with site residents cannot be replaced?

All attendees, sponsors, partners, volunteers and staff at our hackathon are required to agree with our Code of Conduct. Organisers will enforce this code throughout the event. We expect cooperation from all participants to ensure a safe environment for everybody.

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